How to Decipher Audit Reports May 30, by Richa Auditing of organizational processes is carried out to check the efficiency of the system, the practices that are being followed and to investigate the company records, operations and functioning of the individual departments. Auditing is done to ensure that the objectives or goals of the company are being met and that the major functions like finance, manufacturing, quality, project management etc.
The main problem stems from the fact that, all too often, reports focus on the writer instead of the reader. Audience consideration is vital when it comes to writing a robust, useful audit report. Read on for practical advice for keeping your audience your central focus, and for writing tools and strategies that will help ensure an effective audit report.
The problem When I teach my Writing to Achieve Results class, I start out with a simple activity whereby groups of students write a word ad for the classified section of a newspaper.
After each team presents its ad, I ask the non-presenting students if they would respond favorably to the ad in question. Typically, the answer is no.
Many people in the business world write solely from their own point of view. Such a singular perspective results in a narrow focus. Audit reports written strictly from such a viewpoint only achieve results if a reader happens to share that very narrow perspective.
A successful audit report considers a panoramic perspective that encompasses, speaks to and reaches a wider audience than is possible via a document written based on a singular point of view. A well written document: What risk does not following the recommendations expose them to? Bear in mind, studies show that the average time a reader initially spends with something in the written form is seconds.
So how can you produce an audit report that reaches your audience quickly and effectively? Since most people write the way they think, it makes sense for writers to organize their thoughts related to audience and purpose before drafting a document.
A handy tool to accomplish this is a simple mind map.
A mind map is a visual brainstorming tool that I employ to help guarantee an effective audit report. We start with four sheets of paper taped to the wall. We engage in a series of brainstorming activities around these headings and capture: The purpose of the document.
Audience concerns to consider. Examples include recent turnover, new processes, new employees, significant change, etc. Transparent structure equals effective structure Many writers use an organizational structure that hinders ease of reading. Nothing, for example, is more boring than wading through a sea of block text that begins on the left-hand margin and continues to the right, page after page with no visual break other than space between paragraphs.
In effect, the reader is forced to uncover the hidden structure of the document and hunt for the important information. Remember the 3- to 5-second rule. The writer should also take advantage of word processing tools that facilitate different: The result is a document that is visually appealing, and allows the reader to easily find important information.
An audit report produced in such a manner: They must address and explain the: Condition What is the problem? Criterion What policy or best practice can be adopted? Cause What led to the problem? Effect What is the risk? Recommendation What should be done?How to Write an Audit Report by Bradley James Bryant - Updated September 26, Though a difficult task, conducting an audit is a necessity for organizations in highly regulated industries, as well as those that wish to make improvements to process productivity and efficiency.
Identify the report’s title, author, date of completion and the company under audit. Write an executive summary for reports over 15 pages. Provide the dates when the audit was conducted.
Your audit report introduction should provide an overview of the report so that your readers will have a background of it before they get to the full report.
After writing your introduction, you will need to write the purpose of the audit, the scope and methodology, the statement about the auditing standards, and finally the auditing summary.
An audit report is a formal document where internal formal document where internal audit audit summarizes its work on an audit and reports its findings and recommendations based on that work. Jun 11, · How to Write an Audit Report.
An audit report is the formal opinion of audit findings. The audit report is the end result of an audit and can be used by the recipient person or organization as a tool for financial reporting, investing, 87%(90). 9+ Consulting Report Examples – PDF.
Consulting Audit Report Sample.
nationwidesecretarial.com Details. File Format. PDF; Size: 6 MB You may also see recruitment report. How to Write an Executive Summary.
It is always pointed out that the executive summary is a significant part of a consulting report.